Exhibitor portal
Start your trade fair organization
Your trade fair participation: perfectly prepared in 5 steps
step 1
step 2
Log in to MyEasyfairs. This is where you maintain your company data, products and innovations for the online catalog, place orders for advertising and sponsoring services and register your stand personnel.
step 3
Prepare your exhibition stand: Place orders for your stand, such as furniture, technical connections or additional graphic design, in the web store via the MyEasyfairs service portal. You can also book your time slot for delivery via DSV.
Deadline for
- Submission of all print data, stand lettering and stand sketch: July 13, 2024
- Submission of all orders: July 20, 2024
step 4
Invite your customers free of charge. Use our free invitation management for this. In MyEasyfairs you will find your personal link for free admission, templates for social media posts, writable PDF invitation cards and much more. Also check out our advertising and sponsorship opportunities for additional visibility before and during the fair.
step 5
Find out more about our lead generation tools TOUCH&COLLECT and VisitConnect. Make sure that your stand personnel are informed about the lead generation tools on site and use them efficiently. Lead generation and management made easy!
News
There is no news available yet.
As soon as the first news has been published, you will see it here.
MyEasyfairs & Exhibitor Academy
You can prepare your trade fair appearance via MyEasyfairs. Here you can place additional orders, fill out your online profile, apply for the Innovation Gallery and upload news and job offers that will then appear on the trade fair website.
- If you are registered as a contact person in our system (usually when you have completed your stand registration), you will have already been sent an invitation link for the “MyEasyfairs” portal with a request to activate your user account.
- As soon as you open the link, you will be asked to enter your full name, e-mail address and password.
- If you already have a “MyEasyfairs” account from a previous trade fair, you can log in as usual at My.Easyfairs.com.
- If you no longer know your password, you can reset it using the “Forgot password” function.
- A reset link will then be sent to your e-mail address.
- You can also send an access link to your colleagues directly in “MyEasyfairs” via your account.
- Here you will find the answers to the most important questions about the MyEasyfairs portal, e.g. filling in the information in the online profile, customer invitations and lead generation and about the TOUCH&COLLECT and VisitConnect tools.
- Click here for MyEasyfairs FAQ
- The Exhibitor Academy comprises 13 short videos with the most important tips & tricks to make your trade fair participation even more effective.
- Click here for Exhibitor Academy
Customer invitations and trade fair marketing
Make your existing and target customers aware of your participation in the trade fair and invite them with a free trade fair ticket. In this way, you let them know that your company is exhibiting at the trade fair and also show your appreciation: the visit is free of charge for your invited customers. There are no additional costs for you either.
Take advantage of our free advertising materials and services:
Company-specific codes for free tickets
- You will receive company-specific voucher codes and registration links to activate free tickets.
- Your invited contacts will not only receive free admission, but also access to the expert presentations in the lecture program and much more.
- Use the code or link in your own advertising material or insert it into our digital admission voucher.
- The code can be used as often as you like and is always free of charge – even if it is redeemed.
Where do I get my personal invitation link?
You will find your personal invitation link in the MyEasyfairs portal under the menu item “Invite leads & customers”. Your 5-digit code and the link will also be sent to you by e-mail. If you need help, please contact us directly at winnie.koch@easyfairs.com. We will then send you the code by e-mail.
When and for how long is this available?
From the opening of the MyEasyfairs portal on April 28, 2024 until the trade fair.
Quantity and costs
Any number, no additional costs
In MyEasyfairs under “View documents” you will find the recordable trade fair ticket under “Marketing material”.
Make use of our diverse advertising and sponsoring services and generate additional attention before and at the trade fair. Here you will find an overview of all the possibilities. Bookings can then be made directly via the webshop in the MyEasyfairs portal under “Sponsoring”.
Format
Trade fair logos in .jpg, .png and .eps formats for print and online applications can be found in MyEasyfairs under “View documents > Marketing material”.
Your personalized banner
Place your personalized banner with hall and stand number on your own website or in your e-mail signature to draw attention to your trade fair participation. You can find your banner in MyEasyfairs under “View documents > Marketing material”.
Invite your contacts via your social media channels and by e-mail.
Text and graphic templates are available in MyEasyfairs “View documents > Marketing material”.
Hashtags
Use the following hashtags to increase the reach of your posts:
#maintenance #maintenanceCH #visitthefuture #easyfairsswitzerland
Become a follower of the LinkedIn channel of maintenance. Like, share, share and gain new contacts.
Leadgeneration with
TOUCH&COLLECT and VisitConnect
Always included at all Easyfairs trade fairs: the EasyGo package. The service package is based on the latest developments in digital marketing technology and ensures maximum lead generation and processing before, during and after the trade fair.
You can see the EasyGo package you have booked in MyEasyfairs. You can also book an upgrade there.
Each exhibitor receives one to three TOUCH&COLLECT readers at their stand (depending on the EasyGo package booked) for the digital exchange of visitors’ contact details and exhibitor information at the trade fair.
As soon as visitors touch your reader with their visitor badge, you collect all the information about your company and products that you have uploaded to your MyEasyfairs account. After their visit to the trade fair, visitors receive this information as a trade fair summary by e-mail. In return, you will receive the data of all those visitors who have touched your reader with their visitor badge. We will send you this list by e-mail at the end of the trade fair.
With this web application, you can collect leads during the event and qualify them immediately. Your stand staff can create custom questions, take notes (written, verbal or by picture) and note down additional information.
Simply scan the QR code on the visitor badge with your smartphone. This gives you all the visitor’s contact details digitally.
You can also export all scans to Excel so that you can easily follow up on the leads of your potential partners and customers. All your stand personnel can use VisitConnect during the event. This allows you to track who was in contact with which visitor during the event, and your company can follow up and generate customers from leads.
Your contact person
Questions about stand construction, technical orders and set-up
Technical Team
Tel.: +41 (0)61 228 10 41
maintenance.zh.ops@easyfairs.com
Questions about logistics and booking time windows for delivery and removal
DSV
Questions about MyEasyfairs, lead generation and advertising opportunitie
Sales
Tel.: +41 (0)61 228 10 02 emanuel.moreno@easyfairs.com
Questions about invitation management and marketing materials
Marketing
FAQ
The following set-up times apply:
Tuesday, August 27, 10:00 a.m. – 6:00 p.m.
Set-up for exhibitors (setting up the stand)
Complaints will be accepted at the Info Point (Hall 2) from 12:00 noon on the set-up day and processed as quickly as possible.
Wednesday, August 28, 2024: 09:00 – 17:00
Thursday, August 29, 2024: 09:00 – 16:00
Exhibitors have access to the exhibition halls from 7.30 a.m.
Exhibitor passes for pre-registered stand personnel will be available on the set-up day (August 27, 2024) upon presentation of the voucher in the foyer (entrance area) of Messe Zürich.
The exhibitor pass is valid for both days of the fair.
No pass is required for the set-up and dismantling periods.
Each exhibiting company will receive a free car parking card, valid for the set-up day and both days of the fair.
You will receive the parking cards when you pick up your exhibitor folder at the Info Point (Hall 2). You can use the parking card for the first exit from the parking garage.
You can order additional parking cards in advance via the webshop in MyEasyfairs.
If you realize on site that you need additional parking cards, these can be obtained directly from the Messe Zürich parking lot.
Address: Parking garage Messe Zürich AG, Hagenholzstrasse 50, 8050 Zurich
In the MyEasyfairs service portal, go to the “Invite leads & customers” tab. In the “Invitation link” section, you will find your standard invitation link. You can simply copy and paste this link into mailings and/or link it to the trade fair banner in your signature.
Trade fair visitors who have registered via your link will see you directly in your MyEasyfairs profile. This allows you to optimally prepare for meetings and set an SMS alert for important customers or potentials.
In the “MyEasyfairs” service portal, go to the “Invite leads & customers” tab and scroll down to the “Registered visitors” section, where you will see the list of all potential visitors who have used your invitation link to register for the event.
TOUCH&COLLECT is a technology for generating and capturing leads through the digital exchange of information and contact data.
Jeder Aussteller erhält an seinem Messestand ein bis drei TOUCH&COLLECT-Lesegeräte (abhängig vom gebuchten EasyGo-Paket) zum digitalen Austausch der Kontaktdaten der Besucher* und der Informationen des Ausstellers auf der Messe.
Sobald Besucher Ihr Lesegerät mit dem Besucherausweis berühren, sammeln Sie sämtliche Informationen über Ihre Firma und Produkte, die Sie in Ihrem MyEasyfairs Account hochgeladen haben. Am Ende des Messetages erhalten die Besucher diese Informationen als Messezusammenfassung per E-Mail. Im Gegenzug erhalten Sie die Daten all jener Besucher, die Ihr Lesegerät mit dem Besucherausweis berührt haben. Die Liste mit Ihren Leads steht nach der Messe in MyEayfairs zum Download zur Verfügung.
VisitConnect is a lead capture tool and replaces the classic paper meeting sheets and notes.
With this web application, you can collect leads during the event and qualify them immediately. Your stand personnel can create custom questions, take notes (written, verbal or by picture) and record additional information.
Simply scan the QR code on the visitor badge with your smartphone. This gives you all the visitor’s contact details digitally and easily.
You can also export all scans to Excel so that you can easily follow up on the leads of your potential partners and customers. All your stand personnel can use Visit Connect during the event. This way you can easily track who was in contact with which visitor during the event and your company can build strong relationships through post-event follow-ups.
Set up VISIT Connect
Graphics can be ordered via the webshop until July 13, 2024. Additional orders for furniture and technical connections can be placed online via MyEasyfairs in the webshop until July 20, 2024. All orders received after this date will be accepted subject to availability with a 30% surcharge.
Orders received on site (service day) can only be accepted subject to availability and with a surcharge of 50%. If you order something on the first day of the fair, it will be accepted with a surcharge of 100%. Please note that after July 20, 2024, we can no longer guarantee that the requested stand materials can still be delivered.
Advertising and sponsorship opportunities can be booked directly through the responsible sales department. Information on the options can be found in MyEasyfairs in the Documents section.
We inform you about our service providers and partners via our official newsletter. Please note that not every company that offers you services for maintenance Switzerland has been commissioned by us. We warn you about some misleading offers.
Unofficial exhibitor directories
We would like to warn you about unauthorized trade fair directories that request a data match from exhibitors at our trade fairs. Companies are active that advertise their products and services in a misleading manner using the name of the trade fair and the organizer. We would like to point out that Easyfairs Switzerland GmbH has no connection whatsoever with: International Fairs Directory | Automation.bz | EXPO GUIDE | FAIRGUIDE.COM | Construct Data Verlag AG
We expressly distance ourselves from the business practices of these and similar companies. The data used by these companies is mostly copied from generally accessible sources (e.g. online exhibitor directories, catalogs, etc.).
Please ensure that you carefully check any offers you receive for trade fair directories. We expressly warn you against the companies named in the introductory list and their sometimes misleading offers and requests for payment.
The entries for the official directories of maintenance Switzerland, such as the listing in the exhibitor list, are all made free of charge online in MyEasyfairs.
Providers of visitor lists / trade fair data
Beware of list providers / data offers and similar scams! Please also watch out for fraudulent offers of list data and other “services” that you may receive via unsolicited e-mails.
If you receive such a message, it is almost certainly fraudulent and does not originate from Easyfairs. We never sell visitor data to third parties. The data provided by these companies is in most cases either inaccurate, incomplete, of poor quality or even falsified and/or has been collected in breach of the General Data Protection Regulation (GDPR)
or acquired.
Please do not respond to these emails. Under no circumstances should you make any payments to the companies behind them.
ACT FOR THE FUTURE
We at Easyfairs are committed to organizing the fair in an environmentally friendly and socially responsible way. Further information can be found under the following link: